UCLA

1. Execution of a contract for a project shall not cause the total cost of the Project (including site clearance, building construction, exterior utilities, site development, A&E fees, campus administration, surveys & tests, special items, construction contingency, and group 2 & 3 equipment) to exceed the approved capital improvement budget.
   
   
2. Bid solicitations and contract awards shall comply with applicable State law and shall be subject to regulations and requirements specified in the University of California (UC) Facilities Manual and other requirements which may be established from time to time by the Office of the President, including the requirements stated in UC DAs: 1040 (Bonding Requirements for Construction Contracts), 2134 (Appointment of Executive Architects, etc.), 2136 (Approval of Project Design), 2157 (Transfers of Funds for Minor Capital Improvement Projects), 2158 (Amendments to CIP for Non-State Funded Minor Capital Improvement Projects) and 2159 (Amendments to CIP for Non-State Funded Major Capital Improvement Projects…Not to Exceed $5MM).
   
   
3. You shall ensure that Medical Sciences staff coordinate with Capital Programs Capital Planning & Finance staff to provide all relevant financial data required for documenting a project to the Office of the President and/or The Regents, as appropriate. Capital Programs staff will be responsible for providing project approvals, contract services, project accounting services and inspection services, and any other related services as may be required to support the management of a project.

Public Contract Code Section 10503(e) authorizes The Regents to solicit bids under such other contracting modes as The Regents determine to be in the best interest of the University, provided that such bids or proposals are compared on a uniform basis and that the award is made as determined by the published selection standards. You are hereby authorized to use the following additional contracting modes (pursuant to Standing Order 100.4(dd)), subject to the requirements in the UC Facilities Manual: Job order or delivery order; Time and materials; Energy retrofit and performance contracting and Unit pricing.

Subject to requirements in the UC Facilities Manual, you are also authorized:

1. To consent to the withdrawal of a bid after bids are opened and the bidder claims a mistake, under the conditions specified in the UC Facilities Manual section on “Modification or Withdrawal of Bids after the Bid Deadline”;
   
   
2. To negotiate and execute change orders to a construction contract, within appropriated funds; and
   
   
3. To sign notices of completion in the name of the Corporation.

The authority provided by this delegation should be exercised with care. Any redelegation of this authority shall be in writing with a copy to me and those listed below. Please contact the Administrative Policies & Compliance Office, x57531 to facilitate any such redelegations.