UCLA DA 501.09: Execution of Purchase Contracts and Standard Purchase Orders
Date:
July 21, 2006
From: Vice Chancellor, Medical Sciences Gerald S. Levey
To: Associate Vice Chancellor & Chief Executive Officer, Hospital System, Medical Center David L. Callender
Associate Vice Chancellor & Chief Financial Officer, Medical Sciences Mitchell R. Creem
Senior Associate Director & Chief Financial Officer, Hospital System Paul A. Staton
Director, Medical Center Purchasing Eimee Miura
References:
  1. The Regents' Standing Order 100.4 (dd);
  2. The Regents' Bylaw 5.1;
  3. UC Business & Finance Bulletin BUS-43, Materiel Management;
  4. UC DA 2100 (Execution of Purchase Contracts, Subcontracts, and Standard Purchase Orders for Materials, Goods and Services to be Supplied to the University) to Chancellors, dated June 11, 1998;
Supersedes: UCLA DA 501.08 (Execution of Purchase Contracts and Standard Purchase Orders), to Associate Vice Chancellor Callender, Associate Vice Chancellor Creem, Controller and Interim CFO Staton, and Director Miura, dated 3/21/2005.

Effective as of the date, above, I hereby delegate to you, in your respective areas of responsibility, and to your subordinate staff, as noted in the attached matrix, the authority to execute purchase contracts and standard purchase orders for materials, goods, and services in accordance with Healthcare purchasing procedures, and provided that:

  1. purchase contracts, including lease-purchase agreements, or standard purchase orders are issued in accordance with University policy and with procedures specified in the Business and Finance Bulletin;

  2. funds are available;

  3. if required, approval of the contracting agency is secured; and

  4. prior approval is obtained from the Treasurer of The Regents for any acquisition or lease/purchase which contemplates or will result in the issuance of Certificates of Participation in order to provide funding for the transaction.

Purchase transactions shall be limited to those fund numbers which Medical Center Purchasing is authorized to use:

Fund #63XXX UCLA Medical Center (Westwood hospital) and UCLA-Santa Monica Medical Center (Santa Monica hospital)
Fund #651XX Neuropsychiatric Hospital (NPH only)
Fund #70080 Tiverton House

Approval as to form must be obtained from the General Counsel for any purchase contract other than that made on the standard purchase order form or for any change in the standard terms and conditions. The Senior Vice President -- Business and Finance shall approve any change in the content of the standard purchase order form, purchase requisition, and request for quotation.

This delegation is being reissued to reflect an organizational change and no substantive changes have been made to the delegation being superseded. This authority may not be further redelegated

 
Attachment A - Healthcare Purchasing Delegated Authority Matrix

cc: Chancellor
Executive Vice Chancellor & Provost
Vice Chancellor, Business & Administrative Services
Assistant Vice Chancellor, Corporate Financial Services
Director, Campus Purchasing
Senior Vice President, Business & Finance
General Counsel & Vice President, Legal Affairs
Universitywide Policy Coordinator
Administrative Policies Coordinator