UCLA DA 500.07: Execution of Purchase Contracts, Subcontracts, and Standard Purchase Orders
November 09, 2007
From: Chancellor Gene D. Block
To: University Librarian Gary E. Strong
  1. Standing ORders of The Regents, Section 100.4(dd);
  2. Bylaws of The Regents, Bylaw 5.1;
  3. UC DA 2100 (Execution of Purchase Contracts, Subcontracts, and Standard Purchase Orders for Materials, Goods and Services to be Supplied to the University), President Atkinson to Chancellors, Laboratory Directors dated June 11, 1998;
Supersedes: UCLA DA 500.02 (Execution of Purchase Contracts, Subcontracts and Standard Purchase Orders) to University Librarian Werner, dated 7/24/2000.

Effective as of the date, above, I hereby delegate to you, as University Librarian, the authority to execute purchase contracts, subcontracts, and standard purchase orders for the purchase of library collections in all formats, provided that:
  1. purchase contracts, subcontracts, or standard purchase orders are issued in accordance with University policy and with procedures specified in the Business and Finance Bulletin;

  2. funds are available;

  3. if required, approval of the contracting agency is secured; and

  4. prior approval is obtained from the Treasurer of The Regents for any acquisition or lease/purchase which contemplates or will result in the issuance of Certificates of Participation in order to provide funding for the transaction.

Approval as to form must be obtained from the General Counsel for any purchase contract other than that made on the standard purchase order form or for any change in the standard terms and conditions. The Executive Vice President -- Business Operations shall approve any change in the content of the standard purchase order form, purchase requisition, and request for quotation.

This delegation is being reissued due to an organization change and there are no substantive changes to the delegation being superseded.

The above authority may be redelegated to individuals under your supervision only. Any redelegation shall be in writing with copies to me, the Executive Vice Chancellor and Provost, and Manager, Administrative Policies and Delegations.

cc: Executive Vice Chancellor & Provost
Executive Vice President, Business Operations
General Counsel & Vice President, Legal Affairs
Universitywide Policy Coordinator
Manager, Administrative Policies & Delegations