UCLA DA 140.79: Negotiation, Approval, and Execution of Licenses for Use of Real Property
September 03, 2015
From: Vice Chancellor & CFO Steven A. Olsen
To: Executive Director, Campus Service Enterprises Bradley A. Erickson
  1. UC DA 2232 (Negotiation, Approval, and Execution of Licenses for Use of Real Property), to Chancellors, et al., dated 9/3/2009 [superseded by UC DA 2614 on 11/13/2017];
  2. Regents’ Standing Order 100.4 (ff) and (jj).
Supersedes: UCLA DA 140.65 (Negotiation, Approval, and Execution of Licenses for Use of Real Property), to Executive Director Erickson, dated 6/26/2013.

Effective as of the date above, I hereby delegate to your position, in your area of responsibility, the authority to negotiate, and within the following parameters, to approve and execute licenses of real property including facilities use agreements and other forms of agreement that are equivalent to licenses of real property (except those licenses related to real property held as an investment of the Corporation), subject to Standing Order 100.4 (ff) and (jj), and to policies, procedures and guidelines that may be established by the Office of the President (including the UC Lease Administration Manual and applicable Business & Finance Bulletins), provided that such agreements:
  1. Involve: (i) real property that is or will be used for University-related purposes, or (ii) University-related property to be used by others, and (iii) are limited in length of term and consideration as follows:

    1. the license term does not exceed ten (10) years excluding options when UC is licensee but including options when UC is licensor;

    2. the base annual consideration does not exceed $400,000 for the initial year, or

  2. Are revocable on not more than 180 days’ notice; and

  3. Do not involve the assumption by the University of liability for conduct of persons other than University officers, agents, employees, students, invitees, and guests, except that this restriction does not apply if under the agreement the University assumes responsibility for liability resulting from the condition of licensed property which the University is obliged to maintain (see Regents Standing order 100.4(dd)(9)), or as otherwise authorized by The Regents.
License agreements that do not meet these conditions must be submitted to the President or The Regents for approval and execution, in accordance with the Standing Orders of The Regents. The campus license practitioner shall complete and maintain in the official license file the attached checklist for licenses prepared pursuant to this delegated authority (“Lease/License Checklist”). The campus shall be the office of record for original executed licenses of real property, including facility use agreements, and amendments thereto executed pursuant to this delegation.

In order that I may submit a report to RESG annually, by July 31st, you shall certify and submit to me such report listing each agreement approved and executed pursuant to this delegation during the preceding fiscal year, including total cost of licensed space and average cost/square foot, and attest that all terms referenced in this delegation and the attached Lease/License Checklist have been met.

This delegation is being reissued due to an organization change and to increase the initial year License Agreement limit from $250,000 to $400,000. Any redelegation shall be in writing with copies to me and those listed below.


cc: Chancellor
Executive Vice Chancellor & Provost
Vice Chancellor, Legal Affairs
Manager, Administrative Policies & Delegations