UCLA DA 801.07: Transfers of Funds for Minor Capital Improvement Projects

Date:	October 07, 2009 Print
From:	Vice Chancellor, Finance, Budget & Capital Programs Steven A. Olsen
To:	Associate Vice Chancellor, Design & Construction Peter Hendrickson
References:	Standing Orders of The Regents, Section 100.4(o); UC DA 2229 (Transfers of Funds for Minor Capital Improvements Projects) to Chancellors and Vice President – Agriculture and Natural Resources, dated 9/1/2009.
Supersedes:	UCLA DA 801.05 (Transfers of Funds for Minor Capital Improvement Projects) to Associate Vice Chancellor Hendrickson, dated 10/26/2007.

Effective as of the date above, I hereby delegate to you, in your area of responsibility, the authority to transfer funds to and between minor capital improvement projects (CIP) (total project cost not to exceed $750,000) when an adjustment becomes necessary, provided the transfer 1) is to and/or between approved projects; 2) does not exceed 25 percent of a project’s cost; 3) does not increase the cost of a project above $750,000; and (4) does not result in an increased cost to a project involving a Chancellor’s residence or office that brings the total project cost above $25,000, unless prior approval by the President has been granted. Transfers of state operating funds for minor capital improvements are also subject to conditions specified in the annual State Budget Act. Further, such transfer of funds must be in accordance with Section 100.4(o) of the Standing Orders of The Regents, Duties of the President, which states:

That no such transfer or allocation shall result in the establishment of a new policy, program or project involving a continuing commitment; and
That no transfer shall be made from a reserve fund for a purpose other than that for which the reserve fund was established.

This delegation is being reissued due to the supersession of the parent UC delegation of authority. The substantive changes to the delegation being superseded are the maximum project cost for minor CIP has increased from $400,000 to $750,000, and the stipulation regarding transfers of state operating funds. This authority may not be further redelegated.

cc:	Chancellor Executive Vice Chancellor & Provost Vice President for Budget and Capital Resources General Counsel & Vice President, Legal Affairs Universitywide Policy Coordinator Contracts Administrator, Capital Programs Manager, Administrative Policies & Delegations